Current Awareness Alerts (SDIs) User Guide

What Is a Current Awareness Alert?

A Current Awareness Alert is a search that runs automatically at a frequency you specify, based on a search strategy you have developed in one or more databases, and delivers the latest results to your desktop. A current awareness alert provides critical business insight by allowing your organization to monitor:

• Important research and IP developments
• New substance information
• Competitor activities, including patenting activity
• Patent family additions
• Changes to the legal status of patents, including expiration and grant dates

Alerts enable efficient delivery of customized information throughout your organization.

Automatic Alerts on CAS STNext

The following automatic alert/SDI options are available:

• Single file alert
• SDI STANDARD
• Multifile alert
• SDI PACKAGE
• SMARTracker

Each of these options is discussed in more detail later in this document.

Note: A STNmail ID is required to set up automatic current awareness alerts delivered by e-mail or RSS. Use the SET MAILID command in the STNmail database. For more information on how to setup a STNmail ID, see Appendix 2.

Delivery Options

Current awareness results can be delivered by:

• Email
• Online storage of answer sets
• RSS with optional email delivery when the RSS delivery is available. Note: The RSS delivery counts as one email recipient, and if optional email recipients are specified, each additional email recipient is billed appropriately. (Results can be retrieved through web browsers or RSS readers and expire after 90 days)

Several email delivery options are available. The options provide embedded graphics for structures and images, a link to the full text of the document or just text only.

The form of the email address determines the format in which the results are received:

Delivery Method	Email Format	Example
Email delivery with formats with (graphics and full-text links included): RTF PDF HTML ASCII text	[e-mail]	[e-mail]
Email deliver of ASCII text only (no graphics)	[e-mail]	[e-mail]

Use either the SDI or ALERT command to start a current awareness alert. If you are unsure of how to answer a sub-prompt for set up information, type a ? or HELP, then CAS STNext will provide more information.

Set Up Options

The table below provides information for each of the set up options used to set up an SDI. For more information on update codes, update frequency and SDI run frequency specific to the database of interest, type HELP UPDATE at an arrow prompt. Patent databases have many different update fields available.

Set Up Option	Is used to:	Notes	Part of SDI Standard?
Enter query L#	Determine which query to use		Yes
Update field code	Determine the records eligible for inclusion in an SDI answer set	Update fields are based on when a record: First enters a database (/ED – entry date) Enters the database or is updated (/UP – update date) Additional options are available for some databases.	Yes
SDI request name	Create an unambiguous name for an SDI that reflects its subject or have STN generate a unique alert name. Once a system-generated name is assigned by STN, e.g., AA001/S, it cannot be changed using SDI EDIT.	Syntax: Begins with a letter 1-12 characters Contains only letters (A-Z) and numbers (0-9) Ends with /S for SDI	No, SDI STANDARD assigns the SDI name automatically
Cost center	Distinguish alert charges on STN invoices	Default is None	Yes
Title	Identify an alert when setup parameters are displayed. The title appears in email message notifications.	40-character limit (more descriptive than alert request name) but only 29 characters will display in the email subject line. Tip: Assign a meaningful title to an SDI for easy identification later.	Yes
Method of delivery	Specify the way alert results should be delivered.	Email delivery with links to PDF, RTF, HTML or ASCII text (requires STNmail ID) Online RSS (requires STNmail ID; URL is generated when RSS delivery is selected) XML only for CAplusSM/HCAplus/ZCAplus	Yes
Email ID	Specify the internet or STNmail address for results delivery.	Enter an email address(es) to receive delivery notification.	Yes
Delivery notification	Notify by an STNmail message or email, if specified in the Email ID parameter, that results are delivered to a different address	Default is (N)
Eliminate previously seen answers	Determine if previously seen alert answers which have additional information or have been corrected are to be viewed.	Default is (N). Tip: If the database for an SDI processes articles-in-print, choose No to get later delivery of records with full bibliographic information and indexing.
Print format	Specify the answer display format	Database display default or other display format. Tip: BIB ABS displays are very popular in databases with default display format of BIB.	Yes
Highlight hit terms	Specify if hit terms are to be highlighted	Default is (Y)
Archive answers*	Specify the need to purchase the right to store STN alert results within your organization for the purpose of electronic or hardcopy access	Default is (N) Tip: Customers choosing RSS delivery of SDI results frequently archive answers.
Number of users who are to use the archived records*	Specify number of users	HELP COST provides pricing per number of users.
Redistribute* answers	Specify whether the STN records need to be distributed in either electronic or printed form
Maximum number of hits	Specify the upper limit on number of result records per SDI run	Default is 100 for email and RSS delivery. Not necessary to set a maximum for online delivery. For all delivery options up to 5,000 answers can be sent. Tip: Make sure the maximum number is high enough to get all SDI results. If you have accepted the default of 100 records and your SDI delivery frequently includes exactly 100 records, you may be missing information.
Sort the answer set	Specify Yes or No. If YES, you will be asked to specify the sort fields and sort direction (A or D)	Default is (N)
Send SDI with no answers	Specify Yes or No	Default is (Y)
Display Currency information	Display the patent currency banner at the time the alert was run	For CAS databases only
SDI run frequency	Specify SDI frequency based on selected database	Default database frequency will be in parentheses, e.g., (Weekly)
SDI expiration date	Specify if there is an expiration date (YYYYMMDD). Default is no expiration date.	SDI is deleted on specified date. Tip: Use SDI EDIT to adjust your SDI expiration date after setup.

*The STN Information Keep & Share Program^SM provides an easy way to:

• Store (archive) STN search results for future access and for others within a worldwide organization
• Distribute (redistribute) electronic or paper copies of STN search results to others within an organization.

Helpful Hint: To determine a database’s SDI frequency before going online, check the desired STN Database Summary Sheet (DBSS) for more information. The database alert frequency and availability is listed on page one of each DBSS in the Features section.

Tip: It is recommended to use UP/UPM as the update codes and selecting the option to eliminate previous answers instead of using Entry Date (ED) in dynamically updated databases (e.g., HCAplus, EXCEPT for SMARTracker alerts).

To Display or Verify SDI Set Up

• To see the alerts saved under your login ID, type D SAVED/S at an arrow prompt
• To see the complete details of an alert, including the search query, enter the file where the SDI is set up. Then type D <alertname>/S FULL at an arrow prompt, e.g.,
  => D AA008/S FULL

To Edit an SDI

An SDI can be edited at any time using the command SDI EDIT. Edits can include:

• Changing delivery options (e.g., email address)
• Changing display formats
• Modifying the search query

Note: The system generated-name for an SDI cannot be changed.

Follow these steps to edit an SDI:

Step	Action
1	View a list of alert requests by entering D SAVED/S or D SAVED/S MFILE for multifile alerts.
2	Revise an SDI by using SDI EDIT or ALERT EDIT for a single file alert in the database in which it was created, or type SDI EDIT, the alert name and MFILE while in the databases for multifile alerts. OPTION: To view the complete details of an alert, including the search query, type D <NAME>/S FULL at the arrow prompt.
3	Enter the name of the SDI to change. A line number is assigned automatically to each parameter.
4	Enter the line number for the parameter to be changed and follow the system prompts. Repeat this step for all the parameters that need to change. The details of the modified alert display automatically.
5	If you are satisfied with the changes, enter END and Y to save the alert.

For more information type HELP SDI at an arrow prompt.

Single File Alerts

The ALERT or SDI command is used to setup a single file automatic current awareness alert. A series of prompts is used to specify setup parameters.

Single File Alert Best Practices

These steps showcase the techniques and tools for setting up and modifying existing single file current awareness alerts. For more information type HELP SDI at an arrow prompt.

Step	Action
1	Enter the database for the desired alert.
2	Enter ALERT or SDI at the arrow prompt and answer the series of prompts related to the setup parameters.
3	Enter D SAVED/S to view a list of alert requests.
4	If needed, revise the SDI using SDI EDIT or ALERT EDIT.

Transcript for a Single File Alert

Note: Select the default response by entering a period (.) as shown in the UPDATE field code prompt response.

=> file caplus

=> s combinator? (s) (chemistry or library)

L1 26133 COMBINATOR? (S) (CHEMISTRY OR LIBRARY)

=> alert

ENTER QUERY L# FOR SDI REQUEST OR (END): L1
ENTER UPDATE FIELD CODE (UP), UPM, UPIT, UPI, ED, UPP, UPOG, STUP OR ?:.
ENTER SDI REQUEST NAME, (AA009/S), OR END: comb/s
ENTER COST CENTER (NONE) OR NONE:.
ENTER TITLE (NONE): combinatorial library
ENTER METHOD OF DELIVERY (EMAIL), ONLINE OR RSS: email
ENTER EMAIL ID (7227C): [e-mail]
[e-mail] 
RECEIVE DELIVERY NOTIFICATION? Y/(N): Y
ELIMINATE PREVIOUSLY SEEN ANSWERS WITH EACH SDI RUN? Y/(N): Y
ENTER PRINT FORMAT (BIB) OR ?: BIB ABS
HIGHLIGHT HIT TERMS? (Y)/N: N
ARCHIVE ANSWERS? Y/(N): N
REDISTRIBUTE ANSWERS? Y/(N): N
ENTER MAXIMUM NUMBER OF HITS TO BE DELIVERED PER RUN (100): .
SORT SDI ANSWER SET (N)/Y?: N
SEND SDI WITH NO ANSWERS? (Y)/N: Y
DISPLAY CURRENCY INFORMATION? (Y)/N: N
ENTER SDI RUN FREQUENCY - DAILY, (WEEKLY), BIWEEKLY, OR ?: WEEKLY
ENTER SDI EXPIRATION DATE 'YYYYMMDD' OR (NONE): .
QUERY L1 HAS BEEN SAVED AS SDI REQUEST 'COMB/S' 

View the alert request:

=> d saved/s

NAME         CREATED                  NOTES/TITLE
------       -----------              ---------------------------
COMB/S       10 OCT 2024              SDI REQUEST FOR FILE CAPLUS 
                                      COMBINATORIAL LIBRARY 

Revise the alert (if needed):

• Enter the name of alert to change
• Enter the line numbers to be changed
• Update the parameters as needed
• When satisfied with the changes, enter END and Y to save.

=> sdi edit

ENTER SDI NAME TO BE EDITED OR (END):comb/s

PARAMETER                           SETTING
---------------------------         ----------------------------------------
SDI Name and Creation Date          COMB/S 10 OCT 2024 
                                    SDI REQUEST FOR FILE CAPLUS 
1 Title                             COMBINATORIAL LIBRARY 
2 Cost Center                       NONE 
3 Update Qualifier                  UP 
4 Method of Delivery                EMAIL 
5 Email ID(s)                       [e-mail] 
6 Max Hits to be Delivered          100 
7 Print Format                      BIB ABS 
8 SDI Sort Parameters               NOT SPECIFIED 
9 Archive Answers                   0 
10 Redistribute Answers             0 
11 Notification                     YES 
12 Highlighting                     NO 
13 Send SDI with No Answers         YES 
14 Duplicate Elimination            YES 
15 Display Query with Results       YES 
16 Display Patent Currency          NO 
17 SDI Run Frequency                WEEKLY 
18 SDI Expiration Date              NOT SPECIFIED 
--------------------------------------------------------------------
19 L1     QUE COMBINATOR?  (S)  (CHEMISTRY OR LIBRARY) 

ENTER LINE NUMBER(S) FOR CHANGE, END, OR (?):4
ENTER METHOD OF DELIVERY (EMAIL), ONLINE OR RSS: RSS

PARAMETER                          SETTING
---------------------------        ----------------------------------------
SDI Name and Creation Date         COMB/S        10 OCT 2024 
                                   SDI REQUEST FOR FILE CAPLUS 
1 Title                            COMBINATORIAL LIBRARY 
2 Cost Center                      NONE 
3 Update Qualifier                 UP
4 Method of Delivery               RSS


18 SDI Expiration Date             NOT SPECIFIED 
--------------------------------------------------------------------
19 L1   QUE   COMBINATOR?  (S)  (CHEMISTRY OR LIBRARY) 

ENTER LINE NUMBER(S) FOR CHANGE, END, OR (?): END

SAVE THE CHANGES? (Y)/N:Y
RSS URL=https://stnweb.cas.org/eprint/cgi-bin/nph-stnrss?dzkzEkCRiSfao0HLysXwAx
4M292r69ubZ@9qUr3XY3xfSHgo1BrHkKF7hrINKrixRSBy9XKRgFeRMco7uBjm@v

SDI  REQUEST 'COMB/S' HAS BEEN EDITED

Email notification of alert results:

Your STN results are just a click away. STN brings you more electronic delivery options than ever. Delivering sci-tech information as you like it, STN is proud to be your choice for the most current and timely information available.

Click on a link below to retrieve your results:

Title: COMBINATORIAL LIBRARY
Reference Number: AWP0065C
Number of Answers: 30
File Name: CAPLUS
SDI Name: COMB/S
SDI Run Number: 1
SDI Run Date: OCT 17, 2024

1. RTF (Rich Text Format)
2. PDF (Adobe Portable Document Format)
3. HTML (Hypertext Markup Language)
4. Plain Text (ASCII)

Links will expire 90 days from the date this message was sent. Be sure to save your results.

If you have any questions regarding these options or require assistance retrieving your results, please contact the Help Desk.

---

STN^® - Your Connection to Science and Technology

SDI STANDARD

SDI STANDARD allows you to set up alerts more efficiently by:

• Reducing the number of questions to be answered when setting up an alert
• Being applicable to single file and multifile SDIs, SDI PACKAGEs, and
  SMARTracker SDIs
• Automatically generating an unambiguous system name for the SDI

SDI STANDARD accounts for SDI setup best practices and maintains flexibility by allowing you to change choices made by the system using SDI EDIT. The commands used when setting up an SDI using SDI STANDARD are:

• SDI STANDARD
• SDI PACKAGE STANDARD or SDI STANDARD PACKAGE
• SDI STANDARD PACKAGE MFILE or SDI PACKAGE STANDARD MFILE or
• SDI MFILE PACKAGE STANDARD
• SMART STANDARD or SMARTRACKER STANDARD

The number of questions required to setup an SDI vary based on the type of SDI and the number of databases selected (multifile SDI). The table below is indicative of the efficiency that SDI STANDARD provides.

	Number of Questions SDI Command	Number of Questions SDI STANDARD Command
Single File SDI	19	6
Multifile SDI (2 or more databases)	28 (8-11 additional per database)	2-3 per database
SDI Package	29 (package frequency required)	10

Transcript for a Single File SDI Using SDI STANDARD

=> FILE CAPLUS

=> S G (W) PROTEIN (W) COUPLED (W) RECEPTOR? OR GPCR

L2         86883 G (W) PROTEIN (W) COUPLED (W) RECEPTOR? OR GPCR

=> SDI STANDARD

ENTER QUERY L# FOR SDI REQUEST OR (END): L2
ENTER UPDATE FIELD CODE (UP), UPM, UPIT, UPI, ED, UPP, UPOG, STUP OR ?: UP
ENTER COST CENTER (NONE) OR NONE: .
ENTER TITLE (NONE): GPCR News
ENTER EMAIL ID (7227C): [e-mail]
[e-mail]
ENTER PRINT FORMAT (BIB) OR ?: BIB ABS
QUERY L2 HAS BEEN SAVED AS SDI REQUEST 'AA009/S'

Multifile Alerts

Easily create SDIs to receive unique search results from multiple databases on STN.
With a multifile alert you can:

• Create multiple single file SDIs
• Create one query for all databases or a separate query for each database
• Remove duplicate records
• Receive unique search results

There is no limit to the number of databases that may be included in the multifile alert. The query, display formats and frequency may be customized to each database in the multifile alert. All STN databases that are searchable and have an alert capability are available for multifile alerts.

The duplicate detection option removes previously seen records, not only within databases but also across databases. If the multifile alert contains databases that do not support duplicate detection, answers from these databases will be considered unique with respect to the other databases.

Multifile Alert Best Practices

These steps showcase the techniques and tools for setting up and modifying existing multifile current awareness alerts.

Step	Action
1	Enter the individual databases to set up alerts so that a query L-number is created in each database. (OPTION: If entering multiple databases at the same time, rather than sequentially, use SET MSTEPS ON so that the search will result in an individual L# per database.) Create multiple L-numbers to take advantage of each database’s indexing or search options.
2	Enter the databases in which the multifile alert is to be run (e.g., FILE CAPLUS WPINDEX EMBASE).
3	Enter SDI MFILE at the arrow prompt and answer the series of prompts related to the general information on the multifile alert.
4	Choose whether to have duplicates automatically removed within and across all databases.
5	Answer the prompts for the first database alert. Naming conventions are the same as for a single file alert.  Other prompts will be similar to those for a single file alert. Run frequency can be customized for each database.   It is recommended to begin each component of a multifile alert with the same text, followed by an abbreviation for the database. In the future, the databases will be grouped together when displaying the alerts for quick editing or deletion. Repeat for each database.
6	Review the multifile alerts.  Enter D SAVED/S MFILE to view a list of all multifile alerts saved for a login ID.
7	Enter the same databases from Step 2.
8	Display the alert name in FULL to see parameter details and the queries for the multifile alert.
9	Revise the multifile alert using SDI EDIT, the alert name, and MFILE. Line numbers are assigned to each alert parameter, e.g.,  => SDI EDIT <alert_name> MFILE
10	Enter the line number for the parameter to be changed. The system will provide prompts for all the information needed to process the change.  All alert components are automatically updated.
11	Save the changes.

Use the DELETE command and the multifile alert name to delete the entire multifile alert and its components. For example: = > DELETE AA009/S.

For more information, type HELP SDI at an arrow prompt.

Helpful Hint: An existing single database SDI can be converted into a multifile SDI by entering the single file SDI name at the prompt that asks for the single file component. The existing single file SDI must be set up in a database for which the multifile component is being defined. Once the single database SDI becomes a component of a multifile SDI, the single file SDI no longer exists.

Delivery Options

Multifile current awareness alert results may be delivered individually by database or as a package (see SDI PACKAGE section). The right option depends on the timeliness needed for the results, and the end intention of the results. For example, if monitoring the literature on a particular topic on a weekly basis, a single “package” delivery per week may be the most efficient choice.

Multifile SDI results are delivered according to the run frequency setup in the multifile SDI parameters for each database. Different run frequencies can be selected for each database. The results are delivered for each database in separate deliveries, even if run on the same day. For example, a SDI in three databases will result in three different deliveries of answers – one for each database. The benefit is that the results are delivered in a very timely manner (e.g., daily, weekly, biweekly).

For more detail on setting up a package delivery, see the SDI PACKAGE section.

Transcript for a Multifile Alert

=> FILE BIOSIS

=> S ((G (W) PROTEIN) (W) COUPLED (W) RECEPTOR) OR GPCR
L3       57634 ((G (W) PROTEIN) (W) COUPLED (W) RECEPTOR) OR GPCR

=> FILE CABA

=> S L3
L4        3645 ((G (W) PROTEIN) (W) COUPLED (W) RECEPTOR) OR GPCR

=> FILE BIOSIS CABA

=> SDI MFILE

MULTIFILE SDI GENERAL PARAMETERS
--------------------------------
ENTER MULTIFILE SDI REQUEST NAME ('AA010/S'), OR END: GPCR/S
ENTER TITLE (NONE): G-PROTEIN COUPLED RECEPTOR
ENTER COST CENTER (NONE) OR NONE: RESEARCH
ENTER METHOD OF DELIVERY (EMAIL), ONLINE OR RSS: ONLINE
ELIMINATE PREVIOUSLY SEEN ANSWERS WITH EACH SDI RUN?  Y/(N): Y
HIGHLIGHT HIT TERMS? (Y)/N: Y
ENTER SDI EXPIRATION DATE 'YYYYMMDD' OR (NONE): .
-----------------------------------------------
MULTIFILE SDI FILE SPECIFIC PARAMETERS: BIOSIS     
                                        ------
ENTER COMPONENT SDI REQUEST NAME ('AA010/S') OR END: GPCRBIOS/S
ENTER QUERY L# FOR MULTIFILE SDI REQUEST OR END: L3
ENTER UPDATE FIELD CODE (ED), UP OR ?: .
ENTER SDI RUN FREQUENCY - (WEEKLY), BIWEEKLY, OR ?: .
-----------------------------------------------
MULTIFILE SDI FILE SPECIFIC PARAMETERS: CABA       
                                        ----
ENTER COMPONENT SDI REQUEST NAME ('AA010/S') OR END: GPCRCABA/S
ENTER QUERY L# FOR MULTIFILE SDI REQUEST OR END: L4
ENTER UPDATE FIELD CODE (UP), ED OR ?: .
ENTER SDI RUN FREQUENCY - (WEEKLY), MONTHLY, OR ?: WEEKLY

MULTIFILE SDI HAS BEEN SAVED AS SDI REQUEST 'GPCR/S'
QUERY L3 HAS BEEN SAVED AS SDI REQUEST 'GPCRBIOS/S' FOR FILE BIOSIS     
QUERY L4 HAS BEEN SAVED AS SDI REQUEST 'GPCRCABA/S' FOR FILE CABA     

View MFILE alert requests:

=> D SAVED/S MFILE

NAME             CREATED      NOTES/TITLE
--------------   -----------  ------------------------------------
  GPCR/S         10 OCT 2024  SDI MFILE REQUEST                      
                              G_PROTEIN COUPLED RECEPTOR             
  GPCRBIOS/S     10 OCT 2024  BIOSIS MEMBER OF SDI GPCR/S            
                              G_PROTEIN COUPLED RECEPTOR             
  GPCRCABA/S     10 OCT 2024  CABA MEMBER OF SDI GPCR/S              
                              G_PROTEIN COUPLED RECEPTOR

SDI PACKAGE

A multifile SDI PACKAGE is a preferred delivery choice for grouping the delivery of results. Type HELP COST to determine if a specific database is eligible for SDI PACKAGE delivery. The answer sets can have duplicate records removed. To request a delivery of packaged results, enter SDI PACKAGE on the command line. Answer the usual prompts for ALERT MFILE. The print format requested must be either the default print format in each database or a format that is valid for each database.

Two delivery schedules are available for SDI PACKAGEs:

• Weekly delivery: customers choosing weekly SDI PACKAGES will receive one delivery per week, on Mondays or Tuesdays.
• Monthly delivery: monthly SDI PACKAGE customers will receive a single package delivery on the last day of the month regardless of the individual database updates and SDI frequency.

Weekly SDI packages improve efficiency and timeliness of information delivery. They are especially beneficial to those in the pharmaceutical sector and to those who must submit information for government reporting requirements. For additional information, review HELP SDPACKAGE (HELP SDP).

SDI PACKAGE Best Practices

These steps showcase the techniques and tools for setting up multifile SDI PACKAGE.

Step	Action
1	Enter the desired databases for the multifile alert (e.g., => FILE MEDLINE EMBASE CAPLUS).
2	Use the SET MSTEPS ON command during the multifile search to ensure that an L-number is created for each database in your package.  Alternatively, sequentially search the databases to include in your SDI PACKAGE and use the final L-number from each database searched in the SDI PACKAGE setup.
3	Run the desired search.
4	At an arrow prompt, enter SDI PACKAGE on the command line. The system will provide prompts to answer questions about the SDI PACKAGE as a whole; including its delivery frequency (weekly or monthly, monthly is the default). Then the system will provide prompts to answer questions relevant to each of the databases included in the package. Note that the print format requested must be either the default print format in each database or a format that is valid in each database.
5	Verify the SDI setups by typing D SAVED/S or D SAVED/S MFILE at an arrow prompt.

The easiest way to eliminate a database from an SDI PACKAGE is to delete the SDI PACKAGE component for that database. At an arrow prompt, type: DEL <NAME OF SDI PACKAGE COMPONENT>/S.

The cost for an SDI PACKAGE delivery reflects standard SDI run fees per SDI PACKAGE component, as well as any display charges and search term charges. There are no surcharges or additional service fees.

The SDI run frequency for each SDI PACKAGE component is predetermined for weekly and monthly SDI PACKAGES. Although a different SDI run frequency may be used for a database when it is included in a weekly SDI PACKAGE vs. a monthly SDI PACKAGE, the SDI run frequency used in weekly and monthly SDI PACKAGES cannot be changed. For weekly SDI packages, each SDI PACKAGE component will use the SDI run frequency closest to weekly. For monthly SDI packages, each SDI PACKAGE component will use the SDI frequency closest to monthly. For more information on setting up an SDI, type HELP SDI in a database.

Transcript for a SDI PACKAGE

=> FILE BIOSIS CABA

=> SET MSTEPS ON
SET COMMAND COMPLETED

=> S MANATEE?
L8        1619 FILE BIOSIS     
L9         526 FILE CABA       

TOTAL FOR ALL FILES
L10       2145 MANATEE?

=> SDI PACKAGE

ENTER MULTIFILE SDI TYPE (MFILE) OR END:.

MULTIFILE SDI GENERAL PARAMETERS
--------------------------------
ENTER MULTIFILE SDI REQUEST NAME ('AA010/S'), OR END: MANATEEPKG/S
ENTER TITLE (NONE): MANATEE FROM BIOSIS CABA
ENTER COST CENTER (NONE) OR NONE: .
ENTER METHOD OF DELIVERY (EMAIL), ONLINE OR RSS: ONLINE
ELIMINATE PREVIOUSLY SEEN ANSWERS WITH EACH SDI RUN?  Y/(N): Y
SET FILE ANSWER PREFERENCE FOR DUPLICATE REMOVAL? (N)/Y: .
HIGHLIGHT HIT TERMS? (Y)/N: .
ENTER FREQUENCY OF DELIVERY (MONTHLY) OR WEEKLY: MONTHLY
ENTER SDI EXPIRATION DATE 'YYYYMMDD' OR (NONE): .
-----------------------------------------------
MULTIFILE SDI FILE SPECIFIC PARAMETERS: BIOSIS     
                                 ------
ENTER COMPONENT SDI REQUEST NAME ('AA010/S') OR END: MANATEEBIO/S
ENTER QUERY L# FOR MULTIFILE SDI REQUEST OR END: L8
ENTER UPDATE FIELD CODE (ED), UP OR ?: .
-----------------------------------------------
MULTIFILE SDI FILE SPECIFIC PARAMETERS: CABA       
                                        ----
ENTER COMPONENT SDI REQUEST NAME ('AA010/S') OR END: MANATEECABA/S
ENTER QUERY L# FOR MULTIFILE SDI REQUEST OR END: L9
ENTER UPDATE FIELD CODE (UP), ED OR ?: .

MULTIFILE SDI HAS BEEN SAVED AS SDI REQUEST 'MANATEEPKG/S'
QUERY L8 HAS BEEN SAVED AS SDI REQUEST 'MANATEEBIO/S' FOR FILE BIOSIS     
QUERY L9 HAS BEEN SAVED AS SDI REQUEST 'MANATEECABA/S' FOR FILE CABA 

Comparison of SDI PACKAGE to Multifile SDI

SDI PACKAGE	MULTIFILE SDI
All SDI results are delivered at the same time either weekly or monthly	All SDI results are delivered in predetermined, individual database frequency
Email SDI to one email address with one link for all results (HTML, RTF, PDF, ASCII)	Email SDI for each update in each database creates a separate email
DUPLICATE REMOVE allows database preferences to be set	DUP REM does not allow database preferences to be set
SDI results are delivered weekly or monthly	Very timely – with every database update
One display format for all databases	Different display formats are available for each database

SMARTracker Alerts

The powerful and convenient SMARTracker crossfile current awareness option is used to monitor the latest references for a substance or class of substances. SMARTrackers set up in CAS REGISTRY retrieve bibliographic references in CA/CAplus based on CAS Registry Numbers retrieved from REGISTRY, while SMARTrackers set up in Derwent Chemistry Resource (DCR) retrieve references from the Derwent World Patents Index (WPINDEX, WPIDS or WPIX) based on DCR numbers.

SMARTracker uses include:

• Monitoring new patents on the therapeutic uses of substances with a common structure
• Monitoring new literature on a sequence motif

SMARTrackers automatically search REGISTRY or DCR to find substances that match a substance query. They then automatically search for new bibliographic references in CA/CAplus or WPINDEX/WPIDS/WPIX, respectively. In either case, retrieval can be focused by the addition of index terms, patent classifications, roles, etc.

SMARTrackers in REGISTRY/CAplus can be set up to run weeklly or biweekly. In DCR/Derwent World Patents Index, SMARTrackers can be set up to run with every update (two updates per week), weekly or monthly.

Most Frequently Used Update Qualifiers for SMARTracker Alerts

Update Code	Name	Results
UP	Update Date (default option)	Retrieves records when they are added or modified, up to their publication in CA and addition of Document Number (DN)
UPIT	Update Date, Addition of Registered Substance	Retrieves records meeting the qualifications for UP as well as records updated when new CAS Registry Number® identifiers are added after publication of the record in CA
UPM	Update Code, Maximum	Retrieves records meeting the qualifications for UPIT as well as patent records updated with new or significantly modified patent family member information

Enter HELP UPDATE in CAplus for a complete list of update qualifiers available in the database.

Best Practices for Creating a SMARTracker Alert

The process for setting up a SMARTracker in DCR and WPINDEX is similar to the method for setting one up in REGISTRY and CAplus, with the latter documented in the example below.

Step	Action
1	Enter REGISTRY or ZREGISTRY. Upload or create a structure query and conduct a full or sample substructure search or create a text-based substance search.
2	Enter one of the following: CA/HCA/ZCA or CAplus/HCAplus/ZCAplus. TIP: To receive up to 20 free records per run, use HCA/HCAplus SMARTracker. For more information, see HELP UPDATE.
3	Search the REGISTRY/ZREGISTRY answer set in the CA/CAplus database selected in Step 2. Option: Combine with bibliographic, indexing or subject terms.
4	Enter the databases from Step 1 and 2 to start your SMARTracker alert.
5	Enter SMART or SDI XFILE at an arrow prompt to create a current awareness alert.
6	Enter the final query L-number and answer the remaining prompts.
7	Verify the SDI setup by typing D SAVED/S or D SAVED/S MFILE at an arrow prompt.
8	Modify options for the SMARTracker alert by using the SMART EDIT command and save your changes.
9	The search profile can be replaced for an existing SMARTracker alert by entering the databases in which the alert was setup: Display your alert in FULL to view the search profile Conduct new searches in the same databases Enter SMART at the arrow prompt, the query L-number, and the name of the SMARTracker to be modified Save the changes by replacing the SMARTracker definition

Helpful Hint: If the SMART command does not work, type SET AUTOSEARCH OFF PERMANENT at an arrow prompt.

Transcript for a SMARTracker Alert

IMPORTANT: To see supplemental substance indexing which has been added after CA Accession Number assignment, do NOT eliminate previously seen answers

=> FILE REGISTRY

Uploading structure file: 2024_0012_Structure

L2      STRUCTURE UPLOADED

=> s l1 sss full
L3           4 OVALICIN

=> FILE HCAPLUS

=> S L3/PREP
           102 L3
       9008421 PREP/RL
L4          35 L3/PREP

                 (L3 (L) PREP/RL)

=> FILE REGISTRY HCAPLUS

=> SMART
  ** SMARTracker INITIATED **                                            

ENTER QUERY L# FOR SDI REQUEST OR (END): L4
ENTER UPDATE FIELD CODE (UP), UPM, UPIT, UPI, ED, UPP, UPOG, STUP OR ?: UPM
ENTER SDI REQUEST NAME, (AA010/S), OR END: OVALICINPREP/S
ENTER COST CENTER (NONE) OR NONE: .
ENTER TITLE (NONE): OVALICIN PREPARATION
ENTER METHOD OF DELIVERY (EMAIL), ONLINE OR RSS: EMAIL
ENTER EMAIL ID (7227C): [e-mail]
[e-mail]
RECEIVE DELIVERY NOTIFICATION? Y/(N): N
ELIMINATE PREVIOUSLY SEEN ANSWERS WITH EACH SDI RUN?  Y/(N): N
ENTER PRINT FORMAT (BIB) OR ?: BIB ABS
HIGHLIGHT HIT TERMS? (Y)/N: N
ARCHIVE ANSWERS? Y/(N): N
REDISTRIBUTE ANSWERS? Y/(N): .
ENTER MAXIMUM NUMBER OF HITS TO BE DELIVERED PER RUN (100): .
SORT SDI ANSWER SET (N)/Y?: .
SEND SDI WITH NO ANSWERS? (Y)/N: N
DISPLAY CURRENCY INFORMATION? (Y)/N: N
ENTER SDI RUN FREQUENCY - (WEEKLY), BIWEEKLY, OR ?: WEEKLY
ENTER SDI EXPIRATION DATE 'YYYYMMDD' OR (NONE): .
QUERY L4 HAS BEEN SAVED AS SDI REQUEST 'OVALICINPREP/S'

View your SMARTracker Alert and other alert requests:

=> D SAVED/S

NAME CREATED NOTES/TITLE
-------------- ----------- ------------------------------------
OVALICINPREP/S 14 OCT 2024 SDI REQUEST FOR HCAPLUS FROM REGISTRY
 OVALICIN PREPARATION

Update Requirements of Patent Databases

Patent records are often dynamic documents. As a result, patent databases have sophisticated data structures such as:

• Different types of data
• Various indexing and classification systems
• Updated, corrected and amended frequently in different parts
• Relevant parts get distinct codes

For an alert, your choice of which update code to use will depend on which part of the patent document is being updated, as well as the patent database. A summary of the update choice options for CA/CAplus, Derwent World Patents Index® (DWPISM), and INPADOCDB/INPAFAMDB is provided below.

Update Codes

Use	When Searching CA/CAplus for
/ED	New records (patents + non-patents)
/UPP	New patent basics and/or equivalent patents
/UP	New and updated records (except UPP) TIP: Updating of the UP field ends when the CA Accession Number is assigned.
/UPIT	CAS RN indexing added, updated when supplemental indexing for substances is added
/UPM	New and all updated documents (ED, UPIT, UP+UPP)
/UPI	CA Abstract Number (CAN) and Subject Indexing

Use	When Searching DWPI for
/ED	New records = new basic patents
/UPEQ	Records with new equivalent patents
/UPP	New records and/or new equivalent patents.  TIP: UPP can be linked with search terms using the (P) operator.
/UP	Any updates, changes or corrections
/UPAB	New or updated abstracts
/UPTI	New or updated enhanced title
/UPIT	New or updated DCR indexing
/UPB	New or updated chemical indexing (fragmentation codes)
/UPA	New or updated polymer indexing
/UPAA*	New or updated original abstract
/UPAT*	New or updated author title
/UPCL*	New or updated claims

*Update codes for the DWPI Member (publication) level

Use	When Searching INPADOCDB for
/EDP	New applications (record)
/ED	New publications
/UP	Any bibliographic changes
/UPLS	Any legal status changes
/EDLS	New family members or legal status changes
/UPM	Any bibliographic changes or legal status changes
/UPCC	Any changes to patent classifications
/UBB	Any bibliographic changes except patent classification changes

Use	When Searching INPAFAMDB/INPADOCDB for
/EDF	New INPADOC families (record in INPAFAMDB)
/UPFD	New applications
/UPFP	New family members
/UPFB	Any bibliographic changes of the INPADOC family
/UPFL	Any legal status changes of the INPADOC family
/UPFE	New family members or legal status changes of the INPADOC family
/UPFA	Any bibliographic or legal status changes of the INPADOC family

Check the specific patent STN Database Summary Sheet for more information on update codes or type HELP UPDATE at an arrow prompt.

Linked Alerts in DWPI and INPADOCDB/INPAFAMDB

DWPI (WPINDEX, WPIDS and WPIX) and INPADOCDB support linked SDIs.

• Enhanced precision for SDI searching
• Hit search term must occur in the section of the record which has been updated
  • Especially used for patent information data
  • Useful for tracking new patent family members
• Search terms are linked to the updates with (P) operator in DWPI or (L) operator in INPADOCDB/INPAFAMDB
• Use Update code /LAST in your SDI query
  • DWPI: Connect QUERY terms of interest with “(P) UPP/LAST”
  • INPADOC files: Connect QUERY terms of interest with “(L) UPP/LAST”
  • Do not eliminate previously seen answers

Transcript for a WPINDEX-Linked SDI

  => FILE WPINDEX

  => S SONY/PACO
  L1      202310 SONY/PACO
                 (SONY-C/PACO)

  => S L1 AND (US OR DE OR WO OR JP OR CN)/PC (P) UPP/LAST
  L2       10172 L1 AND (US OR DE OR WO OR JP OR CN)/PC (P) UPP/LAST

  => SDI
  ENTER QUERY L# FOR SDI REQUEST OR (END): L2
  ENTER UPDATE FIELD CODE (UP), ED, UPP, UPPA, UPIN, UPIT, UPCP, UPIC, UPFT, UPTI,
    UPAB, UPMC, UPB, UPA, UPAG, UPAT, UPAA, UPCL, UPG, UPD OR ?: UPP
  ENTER SDI REQUEST NAME, (AA010/S), OR END: SONY/S
  ENTER COST CENTER (NONE): NONE
  ENTER TITLE (NONE): SONY MAIN MARKETS
  ENTER METHOD OF DELIVERY (EMAIL), ONLINE OR RSS: ONLINE
  ELIMINATE PREVIOUSLY SEEN ANSWERS WITH EACH SDI RUN?  Y/(N): N
  HIGHLIGHT HIT TERMS? (Y)/N: Y
  ENTER SDI RUN FREQUENCY - WEEKLY, (EVERYUPDATE), MONTHLY, OR ?: MONTHLY
  ENTER SDI EXPIRATION DATE 'YYYYMMDD' OR (NONE): .
  QUERY L2 HAS BEEN SAVED AS SDI REQUEST 'SONY/S'

Common SDIs in INPADOCDB/INPAFAMDB

• New published documents
  • From competitors
  • In a technology
• New family members of known patents
  • Patent family SDIs can be limited to particular countries
  • Changes in legal status of known patents
  • All legal status changes of the INPADOC family can be monitored
  • Particular legal status events can be excluded from the legal status SDI
• Combined patent family and legal status monitoring

INPADOCDB/INPAFAMDB-Linked SDIs

• Record-based update codes can be used to track changes of individual records
• Family-based update codes can be used to track changes of all family members: Linked SDIs use (L) operator: (L) <update_code>/LAST
• Customized display formats for family SDIs
• SDI frequencies
  • Weekly = every update
  • Monthly

Transcript for an INPAFAMDB-Linked SDI

Notes:

• Monitor patents for new family members or legal status changes except for specific legal status events (EPPGFP = annual fee payment for EP; USAS = assignment events for US).
• FFAMED displays weekly changes of the INPADOC family, including bibliographies of new family members and new legal status information.

=> FILE INPAFAMDB

=> QUE (EP306985 OR EP335326 OR EP406850 OR EP445758 OR EP487099)/PN
L1   QUE (EP306985 OR EP335326 OR EP406850 OR EP445758 OR EP487099)/PN    

=> S L1 AND (ED/LAST OR UPLS/LAST) (NOTL) (EPPGFP OR USAS)/LSC
L2           1 L4 AND (ED/LAST OR UPLS/LAST) (NOTL) (EPPGFP OR USAS)/LSC

=> SDI
ENTER QUERY L# FOR SDI REQUEST OR (END): L2
ENTER UPDATE FIELD CODE (UP), UPFA, UPM, UPFL, UPCC,
   EDLS, UPBB, UPFE, EDPR, ED, EDP, EDF, UPFD, UPFP,
   UPFC, UPFB, STED, UPLS OR ?: EDLS
ENTER SDI REQUEST NAME, (AA010/S), OR END: BACTRHODO/S
ENTER COST CENTER (NONE) OR NONE: NONE
ENTER TITLE (NONE): BACTERIORHODOPSIN
ENTER METHOD OF DELIVERY (EMAIL), ONLINE OR RSS: EMAIL
ENTER EMAIL ID (7227C): [e-mail]
RECEIVE DELIVERY NOTIFICATION? Y/(N): N
ELIMINATE PREVIOUSLY SEEN ANSWERS WITH EACH SDI RUN?  Y/(N): N
ENTER PRINT FORMAT (BRIEF) OR ?: PI.H CFAM2 FFAMED
HIGHLIGHT HIT TERMS? (Y)/N: Y
ARCHIVE ANSWERS? Y/(N): N
REDISTRIBUTE ANSWERS? Y/(N): N
ENTER MAXIMUM NUMBER OF HITS TO BE DELIVERED PER RUN (100): .
SORT SDI ANSWER SET (N)/Y?: N
SEND SDI WITH NO ANSWERS? (Y)/N: N
ENTER SDI RUN FREQUENCY - (WEEKLY), MONTHLY, OR ?: MONTHLY
ENTER SDI EXPIRATION DATE 'YYYYMMDD' OR (NONE): NONE
QUERY L6 HAS BEEN SAVED AS SDI REQUEST 'BACTRHODO/S'

Summary

• A current awareness alert provides access to new and/or updated information in an area of interest.
• Automatic SDIs save time, increase efficiency and keep you up-to-date.
• There are five automatic alert/SDI options:
  • Single file alert
  • SDI STANDARD
  • Multifile alert
  • SDI PACKAGE
  • SMARTracker
• An STNmail ID is required for SDIs delivered by email or RSS. (See Appendix 2 for more information about STNMAIL.)
• Use the STN Database Summary Sheet of interest to review update frequency options or type HELP UPDATE at an arrow prompt.

APPENDIX 1: Common Multifile Database SDI Combinations

• Agriculture: AGRICOLA, BIOSIS, CABA, PQSCITECH
• Biomedical: Two or more of the following: BIOSIS, CAplus, MEDLINE, Embase, PQSCITECH, Derwent Drug File (DDFU/DRUGU)
• Engineering: INSPEC, COMPENDEX, PQSCITECH
• Petroleum (patents): CAplus, WPINDEX/WPIDS/WPIX
• Chemistry, biotechnology, material science (patents): CAplus, WPINDEX/WPIDS/WPIX
• Patent full-text: Two or more of the following: AUPATFULL, CANPATFULL, CNFULL, EPFULL, PCTFULL, USPATFULL, etc.

APPENDIX 2: Setting Up an STNMAIL ID

A STNmail ID is required for automatic current awareness alerts delivered via email or RSS. Use the SET MAILID command in the STNmail database to set up an ID or to update existing details.

For more information, use the following commands in the STNMAIL database:

• HELP SET MAILID - for information on establishing a mail address
• HELP MAIL - for information on using the STN electronic mail service
• HELP READ - for information on reading mail messages
• HELP SEND - for information on sending mail messages
• READ PUBLIC - to search information in the public mail directory (display one-line format)
• READ PUBLIC LONG - to search information in the public mail directory (display long form, all available fields)
• SET MAILID - command to set up or edit a MAILID

Best Practices for Creating or Editing an STNMAIL ID

Step	Action
1	Enter FILE STNMAIL at an arrow prompt.
2	Enter SET MAILID at the next arrow prompt.
3	Follow prompts to enter data required to establish an electronic mail address, as well as two optional items: organization or affiliation name and occupation. The system will generate a MAILID and prompt for confirmation.
4	To edit an STNmail ID profile start with Step 1. Update or change the data in any of the fields except the MAILID. The system will display the current information and prompt you to confirm or update the information or its public mail directory status.

Note: The public status of each STNmail item is initially marked 'YES' indicating its availability in the public mail directory. If the status of any item is changed to 'NO', it will not be available for search or display.

Transcript for Creating an STNmail ID

=> FILE STNMAIL

=> SET MAILID
   ENTER LAST NAME OR (?): SOMEONE
   ENTER FIRST NAME OR (?): MICHAEL J.
   ENTER TELEPHONE NUMBER OR (?):[phone]
   ENTER CITY OR (?): COLUMBUS
   ENTER STATE, COUNTRY, OR (?): OH 
   ENTER ORGANIZATION, (NONE), OR ?: CAS 
   ENTER OCCUPATION, (NONE), OR ?: Product Management 

   YOUR MAIL PROFILE CONTAINS THE FOLLOWING INFORMATION. YOU MAY
   CHANGE ANY OF THIS INFORMATION, AND YOU MAY ALSO CHANGE THE
   STATUS OF ITS AVAILABILITY IN THE PUBLIC DIRECTORY.
   PUBLIC PROFILE INFORMATION
   --------------------------
   1 YES MAILID: 1122568C
   2 YES LAST NAME: SOMEONE
   3 YES FIRST NAME: MICHAEL J.
   4 YES TELEPHONE: [phone]
   5 YES CITY: COLUMBUS
   6 YES STATE OR COUNTRY: OH
   7 YES ORGANIZATION: CAS
   8 YES OCCUPATION: Product Manager
   IS THE ABOVE INFORMATION CORRECT? (Y)/N/?:.
   SET COMMAND COMPLETED

To search for information in the public mail directory, use either READ PUBLIC or READ PUBLIC LONG as shown in the following transcript:

=> READ PUBLIC
ENTER SEARCH TERM OR (?):SOMEONE

SOMEONE, MICHAEL J.                1122568C        COLUMBUS

=> READ PUBLIC LONG
ENTER SEARCH TERM OR (?):SOMEONE
SOMEONE, MICHAEL J.                                   1122568C
   COLUMBUS, OH
   614-447-3600             PRODUCT MANAGER
   CAS

To update MAILID information, use the SET MAILID command in the STNMAIL database as shown in the following transcript:

=> FILE STNMAIL
=> SET MAILID

YOUR MAIL PROFILE CONTAINS THE FOLLOWING INFORMATION. YOU MAY CHANGE
ANY OF THIS INFORMATION, AND YOU MAY ALSO CHANGE THE STATUS OF ITS
AVAILABILITY IN THE PUBLIC DIRECTORY.

 PUBLIC PROFILE INFORMATION
 ------ -------------------
1 YES MAILID: 1122568C
2 YES LAST NAME: SOMEONE
3 YES FIRST NAME: MICHAEL J.
4 YES TELEPHONE: [phone]
5 YES CITY: COLUMBUS
6 YES STATE OR COUNTRY: OH
7 YES ORGANIZATION: CAS
8 YES OCCUPATION: PRODUCT MANAGER

IS THE ABOVE INFORMATION CORRECT (Y)/N/?: N
ENTER CATEGORY - PUBLIC, PROFILE, OR (?): PROFILE
ENTER LINE NUMBERS FOR INFORMATION CHANGE OR (?): 4
REENTER TELEPHONE NUMBER OR (?): 614-447-3600 x5555

YOUR MAIL PROFILE CONTAINS THE FOLLOWING INFORMATION. YOU MAY CHANGE
ANY OF THIS INFORMATION, AND YOU MAY ALSO CHANGE THE STATUS OF ITS
AVAILABILITY IN THE PUBLIC DIRECTORY.

 PUBLIC PROFILE INFORMATION
 ------ -------------------
1 YES MAILID: 1122568C
2 YES LAST NAME: SOMEONE
3 YES FIRST NAME: MICHAEL J.
4 YES TELEPHONE: [phone] X5555
5 YES CITY: COLUMBUS
6 YES STATE OR COUNTRY: OH
7 YES ORGANIZATION: CAS
8 YES OCCUPATION: PRODUCT MANAGER

IS THE ABOVE INFORMATION CORRECT (Y)/N/?: Y
SET COMMAND COMPLETED

Additional Resources

Resource	Location
STN Training	https://www.cas.org/training/solution/stn
STN Customer Centers	Email      CAS: [e-mail] FIZ: [e-mail] JAICI: [e-mail] Web CAS Customer Center: https://www.cas.org/contact